BY USING OR ACCESSING OUR WEBSITES OR BY PROVIDING PERSONAL INFORMATION TO US ON OR THROUGH OUR WEBSITES, YOU CONSENT TO THE COLLECTION, USE AND DISCLOSURE OF THAT INFORMATION IN ACCORDANCE WITH THIS PRIVACY NOTICE.
This Privacy Notice sets forth the privacy practices and policies of the Florida Combined Otolaryngology Meeting and all of its affiliates (“FCOM,” “us,” or “we”). FCOM is committed to respecting and protecting your privacy and helping you make the most of your time on the Internet within a trusted environment. This FCOM Privacy Notice (“Privacy Notice”) governs our data collection, usage and services and applies to the following websites: www.fcomnow.com and/or app.fcomnow.com
This Privacy Notice discloses how we collect, protect, use and share personal information gathered about you on our websites. “Personal information”, is any information that enables us to identify you, directly or indirectly, by reference to an identifier such as your name, identification number, location data, online identifier or one or more factors specific to you.
If you use our websites, you acknowledge that you have read and understood the processes and policies referred to in this Privacy Notice. We hope that this disclosure will help increase your confidence in our websites and enhance your experience on the Internet.
For the purposes of the EU General Data Protection Regulation 2016/679 (the “GDPR”), the “data controller” is the Network of Florida Otolaryngologists registered in Florida, USA with a registered address at 1601 Clint Moore Road, Suite 170, Boca Raton, FL 33487.
INFORMATION WE COLLECT
The following information describes the types of personal and other information we may collect about you, and how we use and maintain that information.
SITE USE INFORMATION
Our web servers collect technical information relating to visitors to our websites, including the Internet protocol (IP) address used to connect your computer to the Internet, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform.
We may also collect information about your visit, including pages you viewed or searched for, page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs) and methods used to browse away from the page.
This information may be aggregated to measure the number of visits, average time spent on a website, pages viewed, etc. We use this information to measure the use of our websites and to improve the content we offer. We may share with third parties’ anonymized experiential information or other data on an aggregated basis without the use of any information that personally identifies you.
A set of cookies to collect information and report about website usage statistics without personally identifying individual visitors to Google.
INFORMATION YOU PROVIDE TO US
By providing personal information through our websites, you explicitly agree to our collection and use of that information as described in this Privacy Notice.
We may collect and process the following personal information:
Contact information, which you provide when corresponding with us by phone, e-mail or otherwise. This includes information you provide when you interact with the website in ways including but not limited to participating in online surveys, registering for meetings, participating in conference programs, and submitting information, including on any FCOM web-based forms. The information you give us may include your name, address, e-mail address, phone number, financial information and/or credit card information.
Profile information, provided when you utilize some portions of our websites. We may require that you register and provide us with your contact information and generate a password. This registration information may be used, for example, for identification purposes, to communicate with you regarding your account with us or to facilitate the functioning of our websites. If you provide us with a telephone number, you expressly agree that we, or our authorized agents, can use that number to contact you about your account. If you provide us with your email address, you agree that we, or our authorized agents, can send you emails about your account.
Membership information, about your membership with FCOM including your name, contact details such as address, phone number and email address (business or personal), job title, government identification numbers (e.g., Medical License Number, etc.), year of admission and any other information related to your membership. Membership information may be provided by you during the registration process, by the Florida Society of Otolaryngology or by your employer on your behalf.
Purchase information, relating to purchases made by members and non-members. Purchases may include event registration, tickets to conference related meetings and events, either in-person or via our website. Purchase information will include partial financial information (credit card type and last four digits of the card number) as well as information concerning the item purchased and time of the purchase.
Peer review information, relating to peer review programs conducted. This may include personal information including affiliation and email address.
Credentialing/Accreditation information, relating to credentialing/accrediting programs, in which members are granted certification/accreditation if they meet specific educational/employment experience requirements and/or pass an exam. This may include extensive information about the experience/performance of those certified or accredited. Where the certification concerns institutions or businesses, this may include similar information identifying employees and other members of staff.
Third-party information. Should you provide any personal data relating to third parties you confirm that you have the permission of such third party to do so.
SOCIAL NETWORKING ACTIVITIES
Our websites include the ability for you and other users to link to social networking websites. As a result, we receive information about you when you choose to post or otherwise share information about our websites on these social networking websites. We may use such information about you in a variety of ways, including to administer a website and enhance your experience with a website and to communicate with you about a website and new offerings or activities associated with the website.
When you engage in any financial transaction through our websites, you will be asked to provide certain financial information, such as your credit card and billing address. Financial information is used to bill the user for products and services and then is deleted from our records in compliance with the Payment Card Industry Data Security Standard (PCI-DSS).
HOW WE USE YOUR PERSONAL INFORMATION
We use your personal information according to the terms of the Privacy Notice in effect at the time of our use. We will only process your personal information, including sharing it with third parties, where (1) you have provided your consent which can be withdrawn at any time, (2) the processing is necessary for the performance of a contract to which you are a party (including your membership agreement with us), (3) we are required by law, (4) processing is required to protect your vital interests or those of another person, or (5) processing is necessary for the purposes of our legitimate business interests, provided your interests and fundamental rights do not override those interests.
We use personal information for the following purposes:
Site Use Information – we will use this information:
to administer our websites and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
to improve our website to ensure that content is presented most effectively for you and your computer;
as part of our efforts to keep our websites safe and secure;
to make suggestions and recommendations to you and other users of our website about goods or services that may interest you or them;
Information you provide to us – we will use this information:
to carry out our obligations arising from your registration and any other agreement entered into between you and us and to provide you with the information, products and services that you request from us;
to update and renew your profile as required;
to arrange and deliver conferences, events and programming relevant to your specialist area and topics of interest;
to respond to your questions and provide related conference services;
to provide you with information about other events, webinars, workshops or newsletter subscriptions we offer that are similar to those that you have already requested, provided you have not opted-out of receiving that information;
to provide you, or permit selected third parties to provide you, with information about other events, webinars, workshops or newsletter subscriptions we feel may interest you, provided you have given your consent; and
to notify you about changes to our conference or related services.
to engage members in advocacy campaigns.
OPTING OUT OF COMMUNICATIONS
If you no longer want to receive emails from FCOM on a going-forward basis, you may opt out of receiving emails by clicking the “unsubscribe” link at the bottom of the email you receive. Additionally, you may opt out of postal mailings by contacting the email@example.com.
Please allow ample time for us to process your request. However, please note that even if you opt-out of receiving emails, we will send you service-related communications (such as your meeting registration) and may need to keep the information we have collected about you for record-keeping, and other purposes.
DISCLOSING INFORMATION TO THIRD PARTIES
We will not share, rent, sell or otherwise disclose any of the personal information that we collect about you through our websites, except in any of the following situations:
• You request or authorize the release of your personal information.
• We may disclose information that we collect about you to our third-party contractors and payment processors who perform services for us in connection with the websites or to complete or confirm a transaction or series of transactions that you conduct with us. We may also disclose information to service providers or suppliers if the disclosure enables that party to perform business, professional or technical support for us.
• We may provide your information to our partners and sponsors, so as to provide access to benefits and communicate important information about them that you have requested. We may also provide such information to other select third parties approved by FCOM as offering products or services relevant and useful to you, where you have provided your consent to this transfer.
For example, we may give exhibitors the names and mail addresses of pre-registrants to our Annual Meeting. The use by and/or content of communications from any third party will be pre-approved by FCOM. To update your postal mailing preferences, contact firstname.lastname@example.org
• We may share aggregated or anonymous information that cannot identify you with third parties. For example, we may disclose the number of visitors to our websites or the number of people who have downloaded a particular document.
We will only transfer your personal information to trusted third-parties who provide sufficient guarantees in respect of the technical and organizational security measures governing the processing to be carried out and who can demonstrate a commitment to compliance with those measures.
To help protect the privacy of data you transmit through our websites, where personal information is requested, we use technology designed to encrypt the information that you input before it is sent to us. In addition, we take steps to protect the user data we collect against unauthorized access. However, you should keep in mind that the websites are run on software, hardware and networks, any component of which may, from time to time, require maintenance or experience problems or breaches of security beyond our control.
Please also be aware that despite our best intentions and the guidelines outlined in this Privacy Notice, no data transmission over the Internet or encryption method can be guaranteed to be 100% secure.
While we take steps to protect your personal information and keep it secure, you also play a role in protecting your information. You can help to maintain the security of your online transactions by not sharing your account information and password with anyone. FCOM cannot guarantee the security of any information you transmit to us or from our websites, and therefore you use our websites at your own risk.
LINKS TO OTHER WEBSITES
Our websites may contain links to other websites. However, this Privacy Notice only addresses FCOM’s use, and disclosure of your information collected on our websites, if any. While we try to link only to websites that share our standards and respect for privacy, we are not responsible for the privacy practices of any third parties or the content of linked websites. We encourage you to read the applicable privacy policies and terms and conditions of such parties or websites.
We will not knowingly collect or use any personal information from any child under the age of 18. It is not our intention to collect personal information from anyone under 18 years of age. If we become aware that we have collected any personal information from children under the age of 18, we will promptly delete such information from our databases.
ACCESS FROM OUTSIDE THE UNITED STATES
If you access the website from outside of the United States, information that we collect about you will be transferred to servers inside the United States, which may involve the transfer of information out of countries located in the European Economic Area. By allowing us to collect information about you, you consent to such transfer and processing of your data.
HOW LONG WE STORE YOUR PERSONAL INFORMATION
We will only retain your personal information, in a form which permits us to identify you, for as long as necessary to fulfil the purposes we collected it for. We will retain and use your personal information as necessary to satisfy any legal, accounting or reporting requirements, to resolve disputes or to enforce our agreements and rights. In line with this notice, we will either securely delete or anonymize your personal information so that it cannot be linked back to you.
CHANGES TO THIS PRIVACY NOTICE
If you have any questions or comments regarding our Privacy Notice or our Websites, please contact us at email@example.com, or send a letter to:
Network of Florida Otolaryngologists/FCOM
1601 Clint Moore Road
Boca Raton, FL 33487
This Privacy Notice may be changed at any time without notice. By using our website, you acknowledge acceptance of this Privacy Statement in effect at the time of use.
Last Reviewed: April 25, 2022
GENERAL WEBSITE DISCLAIMER
Information, services and/or other features contained in this website are being provided for general educational and informational purposes only and are not intended to be a substitute for independent medical judgment or constitute case-specific medical advice or treatment in any way. Such information, services and/or features are not intended to serve as the primary basis for making personal or professional medical decisions, nor are they intended to be a substitute for professional medical advice. Always seek the advice of your physician or other qualified health provider prior to making any treatment or diagnosis decisions. You should confirm any information obtained from this site with other sources before undertaking any treatment or otherwise taking any actions relating thereto. Any reliance on any information, services or other features contained in this site is solely at your own risk.
The Florida Combined Otolaryngology Meeting (FCOM) intends that the information contained in this site to be accurate. However, errors sometimes occur. Therefore, FCOM disclaims any warranty of any kind, whether expressed or implied, as to any matter whatsoever relating to this service, including without limitation merchantability or fitness for any particular purpose. In no event shall the FCOM be liable for any indirect, special, incidental or consequential damages arising out of any use of or reliance on any content or materials contained herein.
The FCOM does not assume and hereby disclaims any and all liability to any person or entity for any claims, damages, liability or other loss including, without limitation, any liability for injury or other damage resulting from any use of or reliance on this service or from the posting of any content or material by any third party. No use of, or reliance on, any materials included in this site shall be deemed to give rise to a physician-patient relationship. No material included in this site shall be deemed to present the only or necessarily the best method or procedure with respect to a matter discussed on this service; rather, any such material shall be acknowledged as only the approach or opinion of the discussant. The users assume all risks of using the materials included in this site.
COPYRIGHT PROPRIETARY NOTICES
“FLORIDA COMBINED OTOLARYNGOLOGY MEETING”, “FCOM”, and the FCOM logo are trademarks of the Network of Florida Otolaryngologists (“NFO”) & Florida Society of Otolaryngology (FSO). Use of these marks in commerce other than as “fair use” is prohibited by law except by obtaining the express written permission of NFO or FSO.
GENERAL COPYRIGHT POLICY
Copyrights to the materials included in this website are owned solely by the NFO and FSO, except for materials which are created by others (or the copyright to which is otherwise owned by others) and for which a copyright notice is posted adjacent to such content or materials. The copyright to each item of material created or otherwise owned by another is owned by such creator or other owner. None of the materials included in this site may be reproduced in any form without the express written permission of the NFO or FSO, the creator or other owner, as the case may be. In this regard, the graphic images and layout of this site are the exclusive property of the NFO and may not be copied, distributed or displayed except using an HTML browser or as otherwise stated herein, without the expressed written permission from the NFO. For general copyright permission requests submit in writing to the NFO/Copyright Request, 1601 Clint Moore Road, Suite 170, Boca Raton, FL 33487.
Visit our copyright policies for live events.
SOCIAL MEDIA GUIDELINES
FCOM is aware of the opportunities and challenges that social media and social networking present for the participating organizations, sponsors and attendees. These guidelines are designed to allow for discussion and education, while providing a framework of professional ethics to protect the organization, members and patients alike.
Inherent in these guidelines is the understanding that no post to any electronic format is totally private. Once posted, the information can be transferred and saved by any source.
Additionally, FCOM recognizes that emerging technology and social trends will continue to emerge. As such, these guidelines will be modified to assure best practices in social media.
General Guidelines FCOM will:
- Abide by all federal laws including copyright, anti-trust regulations, HIPAA or other violations of confidentiality.
- Not diagnose or prescribe treatment for an individual patient via social media. All references to the symptoms, diagnosis, treatment and management of disease will be limited to general circumstances.
- Not use, nor allow the use of profane or discriminatory language.
- Not allow cyber-bullying.
- When posting to FCOM social media outlets, all participants agree to:
- Abide by all federal laws including copyright, anti-trust regulations, HIPPA or other violations of confidentiality.
- Not use, nor allow the use of profane or discriminatory language.
- Not allow cyber-bullying.
- When posting to external internet and social media outlets, all participants will
- Respect FCOM and related society copyrights and trademarks, including the use of the FCOM logo.
Attendee Cancelation Policy
Cancelation Policy for Onsite Registration Only: Cancelation requests must be received in writing via email at firstname.lastname@example.org no later than September 17, 2022. Cancelations received by September 17, 2022 will receive a refund minus a $100 cancellation fee. Registrants wishing to cancel may send someone to take their place without penalty if they send a written request with the replacement person’s name by October 1, 2022. No refunds will be issued after September 17, 2022. If you do not cancel and do not attend the event, you are still responsible for the full payment. Cancelations for hotel and transportation reservations must be handled by the individual registrant directly with the hotel, airline, and/or other company. Payments made may not be applied toward tuition for future FCOM Summit Events, nor other meetings or products offered by the Florida Combined Otolaryngology Meeting partners. No refunds are offered for sessions that may be suspended or shortened due to weather or other conditions or circumstances beyond FCOM’s control. However, if FCOM, acting in its sole discretion, determines that the November 2022 In-Person Event shall be canceled or postponed due to the effects of COVID-19, all registrations will be transferred to the next scheduled event, FCOM 2022.
Cancelation Policy for Virtual Registration: Based on the virtual design of the FCOM 2022 annual summit, attendees will have access to the majority of education sessions and content until November 14, 2022. Registrations cancelled within 24 business hours of purchase are eligible for a full refund; however, we are not able to process refunds after that time. Registrations are non-transferable.